Community Grant Trust Fund Program: REQUEST FOR PROPOSALS


Offered by:

Clark County Sheriff’s Office
120 North Fountain Avenue
Springfield, Ohio 45502

Purpose, Overview and Procedures:

The Sheriff’s Office is releasing this proposal for the purpose of soliciting grant applications from local 501(c)3 organizations that provide services in Clark County, Ohio. The Sheriff’s Office Community Grant is supported through the Law Enforcement Trust Fund (LETF). Pursuant to Ohio Revised Code, a percentage of the LETF will be used for Community Preventive Education Programs (CPEP’s).

The program application must be supportive of and consistent with our law enforcement efforts, policies and/or initiatives, and align with our Vision, Mission and Values:

Mission: Provide services with compassion, impartially enforce the laws, preserve the peace, reduce the fear of crime and develop working partnerships in our community to build trust.

Vision: To become a leading law enforcement organization that utilizes the most efficient and progressive practices, whose staff demonstrates the highest standards of performance and accountability, while fostering public confidence as a community partner.

Core Values: Respect, Integrity, Professionalism, Service, Teamwork and Excellence

The program application needs to address one or more of the following Areas of Emphasis:

  • Drug Abuse Education, Prevention, or Treatment
  • Crime Prevention or Education
  • Educational / Preventative Services for Victims of Crime

Application Location: 

The application can be accessed at: Community Fund Grant Application(PDF)

 Application Submission: 

  • Grant requests are not to exceed $5,000.
  • Unallowable costs include: construction, food and beverage, prizes and awards, telephone and internet costs, and other overhead costs are not eligible for funding under this grant.
  • Applicants must be 501(c)3 and provide services in Clark County to apply.
  • Incomplete applications and those received after the deadline will be disqualified.
  • Within 24 hours of application submission, applicants will receive an e-mail acknowledgement that the application has been received.
  • Grant Application Due Date: Applications are due by 5:00pm on January 31, 2020. Completed applications must be sent electronically to Email Applications.

Application Selection Process:

  • Applications should clearly and effectively explain the program to be funded and its objectives.
  • Applicants must make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation.
  • The Sheriff’s Office is committed to ensuring a fair and open process for making awards.
  • Members of the Sheriff’s Office Review Panel will evaluate, score, and rate applications that meet basic minimum requirements (501c3 organization and provides services in Clark County).
  • Members of the Sheriff’s Office Review Panel will score applications using an evaluation tool that focuses on the responsiveness to: Project Purpose /Impact, Measurable Outcomes, Proposed Work Plan, Qualifications, Sustainability, and Requested Budget.
  • The Sheriff’s Office reserves the right not to award any grants if applications do not align with the Areas of Emphasis, outlined above, or if funds are not available.
  • All decisions made by the Sheriff and the Sheriff’s Office Review Panel are final.
  • Applications and documents submitted with the applications do not become public record until after award is granted.

Grant Allocation & Reporting Process:

  • All applicants will receive notification by Friday, February 14, 2020. Awards will be sent upon the recipient submitting the award acceptance.
  • Award acceptance forms must be sent electronically to no later Friday, February 28, 2020.
  • The award will be provided in one single payment upon the receipt of the completed award acceptance.
  • Only expenses incurred within the grant period (3/1/20-2/28/21) are eligible to be paid with the award.
  • Status Reports must be submitted within 6 months and 12 months following grant payment.
  • The Sheriff’s Office will provide a reporting form in the award acceptance packet. The Mid-Year Report is due September 14, 2020 (covering 3/1/20 to 8/31/20). The Final Report is due March 19, 2021 (covering 9/1/20 to 2/28/21). These reports will document both fiscal and programmatic activity as it pertains to the grant.

Direct any questions to Wendy Holt, Grants & Programs Manager by email: